Accounts

AFTER APPLYING

Once you have submitted your application you will receive an e-mail confirming that the Nordic Culture Point has received it. The e-mail will also include an ID number for your application. Please refer to this number whenever you contact Nordic Culture Point about the project, both during the application process and, if your application is successful, during the actual project.

You will also be able to access your e-mail confirmation from your user account under Correspondence.

 

Notification of decisions

E-mails notifying applicants of decisions are sent 8–10 weeks after the application deadline. All applicants are notified at the same time, with no prior notification. The e-mail stipulating the decision is also saved automatically in the applicant's user account.

A list of approved applications is published on the Nordic Culture Point’s website.

Expert groups do not comment on individual decisions in public and it is not possible to appeal decisions. 

 

Payments

If your application is successful, please log into your user account to approve the contract between you and the Nordic Culture Point and provide your banking details. The grant is paid in  two or three instalments, depending on the amount.

Read about the rules for different types of grant

Culture and Art Programme

Contributions up to and € 30.000 are paid in two instalments:

1. 85 % of the granted amount is paid when the the grant recipient has approved the contract and submitted bank account details.
2. 15 % of the granted amount is paid when Nordic Culture Point has received and approved the project's final report and accounts.

Contributions up to and over € 30.000 are paid in three instalments:

1. 45 % of the granted amount is paid when the the grant recipient has approved the contract and submitted bank account details. 
2. 40 % is paid when Nordic Culture Point has received and approved a status report.
3. 15 % of the granted amount is paid when Nordic Culture Point has received and approved the project's final report and accounts.

Mobility Programme

Contributions up to and € 30.000 are paid in two instalments:

1. 85 % of the granted amount is paid when the the grant recipient has approved the contract and submitted bank account details.
2. 15 % of the granted amount is paid when Nordic Culture Point has received and approved the project's final report and accounts.

Contributions up to and over € 30.000 are paid in three instalments:

1. 45 % of the granted amount is paid when the the grant recipient has approved the contract and submitted bank account details. 
2. 40 % is paid when Nordic Culture Point has received and approved a status report.
3. 15 % of the granted amount is paid when Nordic Culture Point has received and approved the project's final report and accounts.

If you do not approve the contract within one (1) year of the decision being e-mailed to you, the grant will no longer be valid and the contract will be cancelled. 

Reporting

Reports must be submitted to Nordic Culture Point for all grants. Larger projects submit an interim status report at the midway point as well as a final report. A final report suffices for smaller projects.

Read about the rules for different types of grants:

Culture and Art Programme

Projects that receive grants of up to €30,000 must submit a final report and accounts (financial outcomes) for the project within three months of its completion. The report must contain details of implementation, participation, results and experiences gained.

Projects that receive grants of over €30,000 must submit a final report and accounts (financial outcomes). The interim status report is submitted at the midway point of the project and must include information on activities to date, the timetable for upcoming activities and the accounts to date. Final report and accounts must be submitted within three months after completion of the project. The report must contain details of implementation, participation, results and experiences gained. The accounts must be certified by an approved/certified accountant.

Preview of the final report for the Culture and Art Programme (pdf)

Mobility Programme

Projects that receive grants of up to €30,000 must submit a final report and accounts (financial outcomes) for the project within three months of its completion. The report must contain details of implementation, participation, results and experiences gained.

Projects that receive grants of over €30,000 must submit a final report and accounts (financial outcomes). The interim status report is submitted at the midway point of the project and must include information on activities to date, the timetable for upcoming activities and the accounts to date. Final report and accounts must be submitted within three months after completion of the project. The report must contain details of implementation, participation, results and experiences gained. The accounts must be certified by an approved/certified accountant.

Preview of the final reports for the Nordic-Baltic Mobility Programme for Culture

Short-term network funding (pdf)
Long-term network funding (pdf)
Mobility funding (pdf)
Support for artist residencies (pdf)
 

NORDBUK Grant Programme

Final report and accounts (financial outcomes) must be submitted within three months of its completion (for project grants before 2015 it is two months). The project’s completion time is the time stated in the application, if Nordic Culture Point has not approved a changed completion time. The report must contain details of implementation, participation, results and experiences gained.

If the project has received a grant of over €20,000 (this applies to grants from 2014 and earlier), the accounts must be certified by an approved/certified accountant.

Preview of the final report for the NORDBUK grant programme (pdf)

Accounts

Contributions up to € 30.000 are exempt from audit requirements. With all grants exceeding € 30.000, the project accounts must be audited and certified by a registered, accredited or authorised accountant.

A separate audit is not required for projects in which the recipient of the contribution is an institution reporting directly to the Nordic Council of Ministers.

Please see the auditing guidelines here.

The grant recipient shall not send originals of the project's receipts to Nordic Culture Point. The contract, accounts and receipts should be kept as long as required by the tax authorities in the recipient's domicile country. The recipient's accounts and receipts may also be needed in any random checks Nordic Culture Point may choose to undertake.

Changes in the project

The grant must be used for the purposes and within the timeframe that is stated in the application. If changes are made to the project after the application, you must contact the Nordic Culture Point about this and get the changes approved. If changes are made to the project without Nordic Culture Point's pre-approval, the grant, or part of the grant, might be cancelled. Request changes in the project through the Correspondence function in your user account. 

Communication

All projects supported by the Nordic Culture Point should clearly demonstrate this by publishing the relevant support program logo in all written information materials, web pages and the like. The logos for the different grant programmes are available here.

Please use the hashtag #nordiskkulturkontakt when communicating about your project in social media.

Nordic Culture Point also welcomes information on the project and invitations by e -mail before the project's premiere or equivalent.

You can also send in visual documentation from the project, both while the project is running and when the final report is submitted. Please submit the material through the Correspondence function in your user account. 

PR Guidelines

1. About this guide

Successful media work supports your project by spreading information about it to the public and thus generating audience. In addition, when people know about you and your project, they can contact you and suggest cooperation, other projects, financing opportunities, and so on.

This guide gives you ideas and inspiration about how to work with media and public relations in order to spread information about your project.

2. Your project

If you think that your project might be of interest for a larger audience, we recommend you to contact local or national media directly. Before initiating contact, consider questions such as:

What is the project about?

Does it have a larger societal relevance and/or confluence with an actual topic?

What is the goal?

Who is doing the project?

3. Contacting media

Call or e-mail the newspaper and/or radio/TV station and tell them about your project:

Shortly describe the project (= what is it about?)

The goal (= why are you doing the project?)

The producers (= the team)

Where are you getting your resources from (e.g. funding)

Ask if they are interested to come and visit your team and perhaps make a story about the project.

Don’t be shy! Especially in smaller towns and places, the media is often interested in local events and cultural projects.

4. Writing a press release

If you want to contact several media simultaneously, it is a good idea to write a press release about the project.
The structure of a press release should be such that the most important and news-worthy information comes first (in the headline and in the text).
Even if the journalist only reads the introduction text, s/he should be able to grasp the most important points.
The release should contain:

Short description of the project (= what it is about)

What is the goal (= why the project is interesting and why you are doing it)

Who is doing the project (= description of the team)

Where are you getting your resources from (e.g. funding)

Distribute the press release to media by e-mail.

Good time to send press releases is early in the morning.

When sending a release to several journalists, use the BCC-function so that the recipients do not see all adresses.

Add pictures of the project as attachments if you have any.

5. Writing an article

You can also write an article about your project yourself. Remember to first contact the newspaper or magazine and ask if they are interested in publishing your article. Some media will prefer to visit you and write the story themselves but especially smaller newspapers and magazines might be happy to receive a ready-made article. Remember to send pictures along the text.